Systems Part IV: Navigating Complexity by Not Knowing

“Insanity is expecting to solve problems using the same kind of thinking we used when we created them.”

This familiar quote is attributed to Albert Einstein, and when we read it we chuckle and nod our heads in agreement. But do we ever actually make the shift in our own ways of problem solving?

For the last two weeks we have explored systems change through the lens of differences and creating space for the ‘pause’, whether briefly or for more extended time when permitted.

 And yet there are some common practices (and language) that we are attached to that cause us to stay stuck in this trap like a hamster in a wheel. This happens when we seek out a ‘best practice’ as our guideline for addressing a complex scenario. As one of my longtime mentors often said,

“To rely on best practices is to create a recipe for mediocrity for most situations and organizations.”

Of course, there is a valuable place in organizational life for best practices when we have simple, repeatable processes that need to be reproduced in multiple environments. Organizational ‘best practices’ can be helpful when you are starting something that needs some basic foundational building blocks that have been proven over time to be effective and where standards and compliance is the desired outcome.

But too often leaders default to best practices—the way others have done something similarly with success—without taking the time to understand the implications of simply ‘plugging and playing’ a set of guidelines or tactics that may not be suitable for the context.

 Why do we do this? For a variety of reasons—it’s just easier, or we are don’t want to take the time to look past the superficial to understand what might be going on more deeply or we think we already know the way forward. It can sound like ‘why re-invent the wheel?’. Best practices when applied, help us to categorize and respond by looking backwards at what worked in the past, but rarely help us to create something new or actually initiate true systems change.

But best practices, which often create rigid constraint, actually work against true transformational or second order change required for systems to actually shift.

This is why most leadership development efforts are limited in their effectiveness.

It is also why 70% of organizational change initiatives fail, a statistic that has been remarkably stable since the 1960’s. Some will blame this on lack of accountability, insufficient training or poor communication. And some or all of these reasons might be true, but they are not the real reason for failure. Underneath all of this is a fundamental fear that drives what we call the ‘rubber band effect’.

Most individuals and organizations focus on short term behavior change—teaching or training—but  rarely ever utter these simple but profound words

“I (we) do not know what to do.”

It is ONLY in this space, the terrifying space of ‘not knowing’ that we are now ready to learn something. And this is the space of complexity.

To be clear, we cannot live in this space forever and, particularly as leaders, you must use great wisdom and discernment when you open up this space for your team or organization. But this is the space that offers great freedom and allows for curiosity and true innovation to emerge.

Rick Wellock often says that “what we know gets in the way of what we need to learn.”

He is very right about this. The true learning human or organization is not frightened of descending for a time into ‘not knowing’ so that they can learn.

Next week we will unpack “The Valley of Confusion” and how this creates the space for us to truly transform and change.

Systems Part III: Navigating Complexity to Address Issues Differently

Significant Differences, Strong Emotions, High Stakes…

Three senior leaders are faced with a crisis situation in their business. Because of their roles and responsibilities, it is up to them to address the issue at hand which has many moving parts and impacts hundred if not thousands of people- employees, customers, vendors and shareholders.

The pressure is on. They have been at it for hours and while they greatly respect one another, they disagree vehemently about the best way forward. It is a complex matter, nothing that had worked in the past was going easily adapted to solve this new challenging problem. Finally, exhausted by their deliberations, one of them suggests they take a break for an hour and leave the building for a walk. The others are reluctant, after all their teams are just outside the door anxiously awaiting the magic “solution” this trio was charged with devising. They get up, stretch their weary bodies and leave the building.  

Before they part ways for the next 60 minutes, one of them suggests they consider a simple question.

“What are you most curious about when you consider this situation?”

 

Off they went....

An hour later, they return to the room and share their responses to the question. One answers “I am curious about how the people most impacted by this situation view it.” Another shares “I am curious about what insights our people might have who have been part of this work in the past.” And the final one, “I am beginning to see where we are stuck and a different story of how we might move next is starting to emerge in my mind.”

 They regroup and invite a small but diverse group of stakeholders into the dialogue. While the time constraint is real, they also now understand that there is no clear solution, but with broader perspective and input they begin to see the next key move to make.

They are not going to ‘architect’ a solution in the abstract, but rather are going to work real time and collaboratively as they explore new approaches.

More than one experiment will be run and then debriefed to share learning and see new possibilities.

Now, this approach will not work in life or death situations. But if you know anything about elite teams, you know that even when a split-second decision is needed, they have trained and disciplined themselves to pause and breathe deeply, as they know that this opens up the brain to see a bigger picture and more options clearly.

 How often do you create space for this kind of pause when you are in a conflict with another person? Or when a significant difference emerges?

In the landmark book Crucial Conversations, the authors lead us through a process that is designed to address situations when “Opinions vary, Stakes are high and Emotions runs strong.” The pathway they lay out moves us to a place of ‘dialogue’ which they define as ‘the free flow of meaning’. Dialogue (also the opposite of monologue) is that remarkable space that gets created where we can actually listen and see what the other person is saying, when we can get curious, where we make meaning out of a differing view, not preparing our rebuttal and counter argument, but rather to actually learn and discern if another pathway forward might be possible.

The only way I have ever seen differences worked through to good end (which does not always include resolution, by the way) is when substantive dialogue is present. This includes the ability to:

  • Deeply listen with real empathy (the ability to step into the other person’s shoes and experience what they are experiencing).

  • Own your part- no difference is 100% one sided, a careful self-examination is required to get really clear on how you have contributed to the difference. Remember the only person you are in charge of or can control is yourself.

  • Get clear on what you really want from this situation or issue. (And what you do not really want to have occur)

  • Do a check-up of your own heart- do you really want a solution, or do you just want to be ‘right’?

We deal with real differences—significant differences with high stakes and strong emotions—every day, and individual differences are often indications or have implications for deeper systemic brokenness that may need to be addressed.

Complexity requires us to recognize that many issues and differences cannot be resolved to a ‘right answer’. Rather, it requires us to pause, listen with curiosity and generatively take next steps, without necessarily ‘figuring out’ the outcome.

Where in your life right now are experiencing a ‘crucial conversation’ with high stakes, strong emotions and significant differences? How might you step back, get curious, examine your own heart and what you really want to move forward differently?

This is essential to the work of navigating in a complex world. And it is among the top leadership capacities we must cultivate if we are to be effective in our everyday work in the VUCA world we live in today.

Systems Part II: Navigating Complexity by Gaining Perspective

Choosing to pause and seek perspective in the face of a pressing issue or need can feel counter intuitive, but it may be the best and only path forward for leading in a complex world.

When we are faced with a challenging and perplexing problem to solve, our first response is often to become a bit anxious (or maybe a lot anxious) and quickly react, and often cause others to react with us so that we can find solutions fast. There are a number of ways we do this- through attempting to solve our way forward (engineering thinking), or optimize our way forward (business thinking) or analyze our way forward (research thinking). And these methods can be useful when the problem we are trying to solve is fairly simple and straightforward, where best practices can be utilized—how have we addressed a like problem in the past that can be categorized and responded to with familiar and tested tactics and strategies. Or the problem might be more complicated, but has enough familiarity to analyze and then respond, trying tactics or strategies that can be adapted to fit the new problem.

But when the problem is unfamiliar and cannot be categorized, attempting to address it through these more familiar means will never get us to a good outcome. It is in the place of the unknown where innovation most often occurs. 

A number of years ago, my longtime colleague and one of the Tamim Partners, Rick Wellock, brought me a DVD to watch called The Design and Beauty of the Butterfly. After watching it several times, we processed it together and he noted, quite profoundly, that there were 4 apparent elements to the transformational process.

  • Perspective- the interaction in which a subject and its parts are viewed- a point of view

  • Paradigm- a theory or group of ideas about how something should be done or thought about

  • Structure- the way something is built or arranged, or the way a group of people are organized

  • Process - a series of actions that produce something or lead to a particular result.

A caterpillar does not become a butterfly simply by becoming a bigger or different caterpillar. Rather real transformation is going on inside the chrysalis that is causing something radically different to emerge on the other side.

These four elements start with perspective. Entering into a chrysalis provides a radically different perspective for the caterpillar, who has spent most of its life singularly focused on one thing- eating and eating some more.

So what if addressing a problem or issue of complexity, where no immediate solution or even outcome can be readily defined, requires a counter-intuitive move? To pause, step back, become curious and sense not the whole solution, but rather just to a step forward to learn and then take another step forward.

 Gaining perspective requires us to be able to resist the temptation to react, become anxious and then ignite unproductive activity in ourselves and our teams. Rather, we step back and even away from the problem for a bit. Maybe only a few minutes, maybe a few hours or even a day or two. Look at other environments where we might probe and ask questions.

Years ago, Doug Wilson, Founder of Monon Capital and Sagamore Institute board member, shared with me over dinner his theory on how best to address complex issues. He required his team members to have what he called “orthogonal” experiences each year. Orthogonal, a geometry term, is defined as “ Such perspective lines are orthogonal, or perpendicular to one another. The orthogonal definition also has been extended to general use, meaning the characteristic of something being independent (relative to something else). It also can mean non-redundant, non-overlapping or irrelevant.”

 

It is the latter part of the definition that Doug was pointing us towards. To enter into a an experience that is seemingly independent or non-overlapping to our current circumstance. Doug believes, as I do, that most true transformational learning happens through metaphor and analogy. Perhaps this is why Jesus taught most often in parables.

 

It may be the best solution to your current complex issue will not be found in the tried and true, or the urge to rely on best practices, but rather to step outside of our current circumstance and seek perspective. This can be as simple as turning off your phone for 15 minutes and taking a walk outside. Or doing something new—a jazz festival, bungy jumping or hiking a new trail.

In complexity the path forward is not found in the familiar or comfortable. It is found, over time, in curiosity, imagination and creating space to remain non- anxious in the face of adversity and complexity.

Embedded in our practice is leading with presence and character by cultivating the core practices of mindfulness along with doing deep identify work so that you start by sensing both internal and external states, being grounded deeply- physically, emotionally and spiritually, and then acting from that grounded place. It is here that we have more capacity to address challenging issues over time, while maintaining a non-anxious presence in your organization.

 

 

Systems: Live and Working in A VUCA WOrld

“Every system is perfectly designed to get the results it gets.”

W. Edwards Deming and Paul Batalden

In every aspect of our daily lives we rely on systems to help us function. We rely on:

  • Plumbing systems to get ready in the morning- water for the shower and to make the coffee.

  • Electrical systems to toast the bread, turn the lights on and off, open the garage door.

  • Road and transit systems to get us safely to work or school or the grocery store.

  • Body systems to breath and oxygenate our bodies, drink, eat and process food to fuel our bodies, blood systems to pump in a continual flow, skeletal systems to keep us upright and more…

  • Elevator systems to get us up to the 30th floor.

And this is all before 9 am!
We take most of these systems for granted until they don’t work as we have come to expect. Imagine what happens when one of these systems fails. Hot water tank fails, and we have no hot water to shower or bathe; an accident on the roadways or a late bus throws our whole schedule off for the day; we wake up with a virus that makes us sick or tired or feverish and we don’t have the energy to do what we need to that day.

All of these ‘system malfunctions’ are familiar and can cause us anxiety when they occur. We adjust, we shift but we are definitely impacted, if even briefly, when they occur.

 And these are just the systems we can see and touch.

What about the systems that are also present throughout our day that are less visible? That we take for granted as well, until one of them fails or does not work as we expect.

You show up at work and your normally kind and respectful co-worker snaps at you over something seemingly insignificant. Your brother calls to tell you about an interaction he had with another family member that caused him emotional pain. He called you because you know about this dynamic, having experienced it yourself. You arrive at work and find your boss has been let go and a new leader is in charge. Your community experiences a trauma- a neighbor is attacked and badly injured or there is a mass shooting—too many of these in the news lately—and nowhere feels safe.

All of these create anxiety and fear in the human systems around us- those that are largely invisible but always present in every interaction and environment we live, work and play in.

The world has become increasingly complex and while some of these circumstances require fairly straight forward response and solutions, many of them are not solvable problems and require both a different kind of leadership and a radically different approach to create a new path forward.

The same thinking that got us to where we are is not going us where we need to go.

And while we may intuitively know that this is true, many of us have a default in our mental and emotional operating system that keeps us stuck in the old patterns because to try something new is frightening and the unknown is daunting.

The acronym VUCA- Volatile, Uncertain, Complex and Ambiguous—is increasingly used to describe the world we live in. The political climate in our country is volatile. The only thing that is certain is uncertainty. Classic problem-solving methods no longer deliver good results. And despite an overwhelming amount of information and data available, we are often required to make decisions and move forward without sufficient clarity on what to do next.

In the coming weeks, we will explore systems dynamics- both human and organizational- and how we can navigate this VUCA world with a whole new approach that shifts anxiety to calm and fear to courage.

But get ready, it will mean letting go of what you know and have relied on in order to shift into  a new way of engaging and interacting with yourself and others.

We will start by exploring the work of David Snowden at the Cognitive Edge and learn about his Cynefin Framework (there is a brief introduction here if you’d like to get started now) as a Sense-making tool for navigating complexity in order to act.

Topics coming up will include:

  • Navigating Complexity to Gain Perspective

  • Navigating Complexity to Address Issues Differently

  • Navigating Complexity by Not Knowing

  • Understanding Family Systems for Leadership

  • The Well Defined Leader

  • Leading in Anxious and Uncertain Times

Your comments and feedback is welcome. Here or via email at lisa@tamimpartners.com.